Setting Up Private Offices

Creating an Office

1. Go to Inventory → Offices
2. Click Create office
3. Fill in:
   • Name — e.g., "Office 3", "Corner Suite"
   • Location — which site this office belongs to
   • Floor — select the floor
   • Capacity — number of people it fits
   • Description — shown to members
4. Add photos and amenities
5. Save

How Offices Work

Offices can be used in two ways:

1. Bookings (Flexible Use)

Offices can be booked per:

• Hour
• Day / Week / Month

These bookings go through the standard booking flow.

2. Subscriptions (Recurring Use)

For subscriptions:

• Pricing is defined by the Plan, not the office
• You first create a plan, then assign the office as a resource

Flow:

1. Create a plan (Inventory → Plans)
2. Create a subscription
3. Assign the office to the subscription

Pricing Units

Offices support two pricing groups for bookings:

• Hourly
• Daily / Weekly / Monthly

You can define multiple rates within the same group, but you cannot mix both groups on the same office.

Require Confirmation

Enable Require Confirmation to review booking requests before approval.

Deactivating an Office

Deactivate an office to remove it from the portal. Existing bookings or subscriptions are not affected.

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Common Questions

Can I bill an office weekly or monthly?
Yes — use plans for subscriptions or rates for bookings.

Can offices be booked without a subscription?
Yes — offices can be booked directly using rates.

Can I mix hourly and monthly pricing on the same office?
No — choose one pricing group: hourly or daily/weekly/monthly.